The purpose of an evaluation is to assess the system to see if it does what it was supposed to do, that it is working well, and that everyone is happy with it.
What Does an Evaluation Look For?
Is the system...
Is the system saving time, and resources?
Can new staff understand and use the system with minimal training?
Does the system actually meet the needs of the business / organisation?
But how can we find the answers to these questions?
How is a System Evaluated?
This list was called the Requirements Specification.
The systems analyst will use this document to check the new system. Going through the requirements one-by-one the analyst will check if they have been met.
- Do they like it?
- Does it make their work easier?
- What, if anything, could be improved?
What Happens Next?
The system analyst will then need to begin the task of system analysis from the beginning, but this time analysing the new system, and then designing, testing and implementing improvements.
Thus the whole process repeats...
Next Up → Nothing! That's the end of the theory notes
So what now...?
Take a break, have a stretch, get a snack.
Then... go back to the beginning and read them all again!